Minutes - 20050212
Open: 15:20
Present: PRK, Tori, Steveg, Elaine, SDedman, Ghoti
Apologies: Tiki
Correspondence Received:
o Reply from Bunnings - no to conbags.
o Family Planning - 100 condoms.
o Lot of enquiries re short story competition.
o Emails about program - suggestions / joining / etc.
o Memberships some from Tactics, couple in the mail.
o Fliers were printed.
o Second hotel walkthrough happened, bookings sorted, etc.
o Web page updated re accomodation.
CF Action - SDedman Fliers to Supernova.
Action - SDedman to collect condoms.
WASFF Update:
o WASFF responded that the BPAY information was given to Steveg months
ago.
o Steveg pointed out that WASFF needed to give directions to bank.
o Rohan in contact with Steveg re BPAY and EFTPOS.
o Book audit will be going ahead, single weekend only.
Action: Steveg continue correspondence with Rohan.
Action: Steveg to arrange time for audit.
CF Action: Elaine to send minutes to WASFF.
Programming Update:
o Program has been sent to Charles de Lint
o Programming meeting Feb 13th.
o Once updated, draft program to be put up on the website / PR.
o Launch for 31 changed to Sunday.
o Gaming program almost beginning to coagulate.
o Sound gear needs to be organised for speakers, masquerade, etc.
Action: SDedman to put out draft program after Feb 14th.
PR2:
o PR2 mailed out to those who required it.
o Updated emails sent to Steveg.
PR3:
o Contents - Tin Ducks, Program. Gaming request for GMs. Pizza info.
Dinner with Charles de Lint
Action: Draft PR3 emailed to the list on 15th.
Action: Steveg to PDF it.
Action: Final PR3 emailed to prk by Friday.
Action: PRK to print a couple of copies by Saturday.
Action: Tori / PRK to follow up with Sarah re dinner details for PR.
Tin Ducks:
o Nothing from Lily. Assume she's not available any more.
o Going with the sand blasted plaques. Should come in under budget.
Action: Elaine to ask Brian to come up with a duck outline.
Action: SteveG to come up with some artwork to send to list, based on
duck.
Action: Steveg to pass artwork to Gary.
Action: SDedman to email Lily and let her know we're using someone else.
Action: Elaine and Steveg to get parchment paper for Tin Duck
certificates.
Con Bags:
o Written to Adult Shop for sponsorship.
o Letters going in and out as part of correspondance.
Posters / Badges:
o Badge design approved.
o Will print as many as possible beforehand. Will have printer at
reception for door signups.
Action: Tori to mock up poster and get Brian's approval, if it uses his
artwork.
Action: SDedman to notify Brian of chosen design.
Memberships:
o Memberships collected from Tactics.
o Currently sitting at 165.
o Still selling Memberships at Tactics.
Action: Steveg to follow up with UNISFA re their receipt books.
Action: PRK to update website to 35 memberships remaining to withdrawn.
Action: Steveg to put membership counter / breakdown.
Treasurers Report:
o WASFF will most likely provide a cheque for $5000 which went into
wrong account.
o Swancon 29 doesn't have the $1300 they collected from memberships.
We'll take it out of the seed money we owe back to WASFF.
o $2500 in account.
o Tactics owes $1700 which will be available late February.
o Sarah still owed money due to her overpaying us.
o If Steveg unable to attend Swancon, Maureen will handle money at the
con.
Action: Steveg to sort out with Sarah.
Fund Raising:
o Cheques from wine banked.
o Nothing else new.
Close at 16:30
Next Meeting:
3pm, 19th Feb at 165 Gibbs St, East Cannington.